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Administrative Assistant

cara operations / Ravenden, AR, United States / Posted by anthony adams on Oct 06, 2009
Provide administrative and clerical

support to members of the department in

an efficient and professional manner,

including but not limited to: preparing

correspondence and reports that are

frequently of a confidential and/or a

proprietary nature; maintaining highly

organized filing system for quick and

efficient reference including a

documentation of state agency external

audits; maintenance and coordination of

schedules, meetings, and travel

arrangements; prepare expense reports and

reconcile corporate card transactions.
Reporting: Run reports from various

software: track employees PTO/Vacation

and distribute monthly; prepare various

other reports for distribution (Payroll

Coordinate communication and activities

in support of Subsidy processes with

senior management, other departments,

field management, and key personnel.
Provide administrative support to the

Executive Administrator of Corporate

Finance as needed and requested: ISR’s,

invoicing, calendaring assistance, report

& binder production, and various other

administrative functions. Assist with

desk coverage for vacations and time off.
Submit IT Service Requests through

Service Now in addition to Subsidy web

page updates.
Process and track invoices.
Assist in the maintenance and support of

Subsidy departmental projects, related

documents and external audit responses.
Assist with special department projects

as needed (e.g., annual meetings, visitor

accommodations, routine report

generations, etc.)
Liaison with other departments and their

Determine the need and coordinate the

ordering of all supplies for Subsidy and

other Corporate Finance Departments as

Coordinate IS/Facilities support for

computer, office equipment, and

maintenance issues.
Update company documents for the Subsidy

and finance Departments as needed (e.g.,

Policies and Procedures Manual,

Management Books, etc.)

Adaptability Requirements:
This position requires a high degree of

adaptability. The incumbent will be faced

with a variety of assignments in a fast

paced environment on a day to day basis

covering eh Subsidy Department and the

Executive Administrator. They will be

expected to respond to these with an

appropriate level of professionalism and


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